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All contributions to ICALEPCS 2013 will be managed using the JACoW Scientific Program Management System (SPMS). All authors must have a profile and an associated account within the JACoW Repository before submitting an abstract. Only one account is needed for multiple entries.Submitting an abstract includes the following:
Detailed instructions with screenshots are given here on how to create profiles, log onto your account, submit your abstract(s) and input co-authors.
Enter the title of the abstract. Please use initial capital letters only.
For example: "This is a Paper Title in Initial Capital Letters"
You can choose from the following two presentation types: "Contributed Oral" or "Poster." The Scientific Program Committee will make their selections of the contributed orals and posters accordingly.
Since all contributions are grouped by main classification, authors must select a classification based on the program tracks for the conference. Authors are responsible for properly classifying their abstracts to ensure that their papers are properly placed within the conference program. The Scientific Program Committee reserves the right to change the classification of your abstract if considered appropriate.
Since an abstract is a concise summary of a paper, it should include a
statement of the issue, research methods, and significant findings.
Abstracts should be written as one continuous paragraph (carriage
returns are not allowed). Abstract text should not exceed 1,200
Because electronic submission over the Web does not allow a simple, straightforward system to enter symbols, superscripts, or subscripts, authors are requested to avoid using them. Also, equations and footnotes are not acceptable within the body of abstracts. Please note that footnotes and references to funding agencies may be entered in their designated fields (see below).
Footnotes not exceeding 200 characters may be inserted in the footnote field for references to co-authors, institutions, etc.
References to funding agencies may also be included and should not exceed 200 characters.
After having "submitted" your abstract, a new window will open allowing you to enter co-authors and designate them as primary/submitting, speaker/presenter, etc. Note that when you enter co-authors, this information also goes into the SPMS, which will search to see whether a profile/account already exists for the coauthor. Once the abstract is submitted, primary/submitting authors may log on to their accounts at any time and edit their abstracts/coauthor data, etc. It is assumed that the submitting author would present a paper for oral presentation if selected. The names of submitting authors/persons who will make oral presentations will appear first in the list of co-authors in the conference program and abstracts booklet. If a person other than the submitting author would present the paper, this should be indicated on this page. Co-authors properly entered in the SPMS will thus appear in the list of co-authors which will be included in the Program booklet and in the author index of the proceedings.
Note that failure to enter all co-authors means that they will not appear in the SPMS and will subsequently not appear in any searches made on the JACoW database for this conference.
Once the author information is complete, clicking "Return to Abstract
List," will allow you to print, edit, or withdraw the abstract. You can
log in to SPMS and make changes to your abstract and author information
at any time before the submission deadline of:
Monday, April 8, 2013
Please contact the IT Chair, if you have questions or difficulty submitting your abstract.